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Plan and collaborate on projects easily with Project for the web, using Grid, Timeline, and Board views. Get started. Explore training. Start now. Find out how. Get the details. What vree Project for the web? What can you do with Project for подробнее на этой странице web?

Get started with Project Home. Get Projecg with Project Power App. Project for the web and Project Online. What's new in Читать далее. Install Project dutilisatoon. Set the general working days and times for a project.

Accessibility support for Project. Work with calendars in Guide dutilisation de microsoft project 2010 pdf free. Video: Welcome нажмите сюда Roadmap. Learn how to construct a Project for the web project, from adding tasks, duration, and finish dates to tracking progress and dependencies on a board or Gantt chart. Welcome to Project for the web Plan and collaborate on projects easily with Project for the web, using Grid, Timeline, and Board views.

Explore Project Project training Get the basics or explore more windows 10 windows 7 enterprise free these training courses. Build a project Add your Project for the web tasks in a list, or drag and connect task bars in a Gantt chart.

Share and assign Share your Project for the web project with others, and assign tasks. Featured topics What is Project for the web? What's new in Project Install Project desktop Set the general working days and times for a project. Build your project Learn how to construct a Project for the web project, from adding tasks, duration, and finish dates to tracking progress and dependencies on a board or Gantt chart.

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In this section we will have a look at the advanced tab. Flexible Constraints Are constraints that are flexible and does not tie a task to a single date. The default for most projects would be ASAP. Work with task dependencies to make a task occur as soon or as late as the task dependency will allow.

For example, a task with an As Soon As Possible ASAP constraint and a finish-to-start dependency will be scheduled as soon as the predecessor task finishes. By default, all tasks in a project that is scheduled from the start date have the ASAP constraint applied. If you change a task scheduling mode from manually scheduled to automatically scheduled, the task constraint will be set to As Late as Possible ALAP. Semi Flexible Constraints Constraints with moderate scheduling flexibility will restrict a task from starting or finishing before or after a date you choose.

For example, a task with a Start No Earlier Than SNET constraint for June 15 and a finish-to-start dependency to another task can begin June 15 if its predecessor is finished by June 15 or later if its predecessor finishes after June 15 , but it can't be scheduled before June With a SNET constraint applied, the successor task cannot begin before the constraint date, even if as shown here the predecessor task is completed before the constraint date.

Inflexible Constraints Inflexible constraints are constraints that are inflexible because it ties a task to a date. They override any task dependencies by default and restrict a task to a date you choose. For example, a task with a Must Start On MSO constraint for September 30 and a finish-to-start dependency to another task will always be scheduled for September 30 no matter whether its predecessor finishes early or late. If a task that is constrained to a date has a predecessor that finishes too late for the successor to begin on the date specified in the constraint, negative slack can occur.

If the deadline date passes and the task is not completed, Project will display a task indicator next to the task in the table. The deadline can also be displayed on the Gantt. The Indicators field is located to the right of the ID field and appears in a number of tables. Deadlines don't usually affect task scheduling. They are used to indicate a target date you don't want to miss, without requiring you to set a task constraint that could affect scheduling if predecessor tasks change.

A task with a deadline is scheduled just like any other task, but when a task finishes after its deadline, Project displays a task indicator notifying you that the task has missed its deadline. Deadline dates can affect the total slack on tasks. If you enter a deadline date before the end of the task's total slack, total slack will be recalculated by using the deadline date rather than the task's late finish date. The task becomes critical if the total slack reaches zero. You can set deadlines for summary tasks as well as individual tasks.

If the summary task's deadline conflicts with any of the subtasks, the deadline indicator signifies a missed deadline among the subtasks. The task is scheduled to finish on the deadline date, though the task could still finish after its deadline if its predecessors slipped. Click the Advanced tab.

This is called inactivating the task. The task remains in the project plan, but does not affect resource availability, the project schedule, or how other tasks are scheduled. Why would you want to inactivate a task?

For one thing, it can help you model the effects of schedule or resource constraints on the project without deleting tasks permanently. Also, inactive tasks remain in the project plan, providing a record of cancelled tasks and enabling you to reactivate them if circumstances change. Instead, mark the tasks as completed. In the table portion of the view, select the task or tasks you want to inactivate.

The inactive task stays in the task list, but the text is dimmed and has a line through it. This method will work for any view containing a Gantt chart and a task list. Tick the checkbox if you prefer not to see this warning in the future. For example, a two-day task that cannot have contiguous work might be split so that the first day of work is scheduled for Monday, and the second day is scheduled for Thursday.

As you move the mouse cursor over the task on the Gantt the mouse cursor will have changed click on the task where you wish to split it and drag the cursor to the right to move the second part of the split task into the future. Drag the mouse cursor to the right until you connect to the second part of the task and let go of the mouse The task will join and have the same duration as the original task.

What most project workers do not realise that could save themselves a lot of problems is the fact that these views can be treated as any other object and saved you could have several views of the Gantt chart for instance each showing your project with different aspects ready to be used and printed at the touch of a button The views, like tables can also be transferred to other projects and used in those to save time recreating them.

Split Views The first thing to look at with views is the split view which allows you to see related information in the bottom half of the main window while the normal project data is shown at the top the easiest way to use this is from the view ribbon. Views consist of more than just formatting and table columns they contain filters, sorting, groupings and split views if applied.

In this section you will be shown how to create your own new view while subsequent sections show you how to further manipulate that view. Save An Edited View Rarely are the views perfect for what you want and many times we need to edit the component parts of a view to get exactly what we want. You are advised that any time you wish to edit a view say the Gantt chart view you may at some time wish to revert to its default appearance so although this section is about editing an existing view create a new view first and edit that and the original views will be left untouched for future use.

All of the formatting choices shown so far are considered editing a view, bar styles, filters, groups, tables, text styles, resizing etc. When you have applied all these things to a Gantt for instance you may wish to keep that just as it is and revert at times to the original Gantt chart. Click on COPY Click OK to create the new view. Now edit the view formatting in the ways you want. Save the changes to the project.

Transfer A View Transferring a view is much the same as transferring a table, filter, group, macro etc. To have those editions reflect in the view within the global. Click the cross in the top right corner to close the dialog. Microsoft Project is a software package designed help managers manage a variety. It provides a list of quick tips and shortcuts for familiar features. This guide does NOT replace training. Learn how to create a project, break. Mastering Microsoft Project B; 3 days, Instructor-led Course Description This three-day instructor-led course provides students with the knowledge and skills plan and manage projects using Microsoft.

For the most part, teams manage projects. Project Management is the discipline of planning, organizing, and managing resources to complete a specific goal. Microsoft Project is software that helps you. Start your project Open Project and.

Mastering Microsoft Project Duration: 2 days Course Description This two-day instructor-led course provides students with the knowledge and skills to plan and manage projects using Microsoft Project. Project Management: Intermediate Microsoft Project This document includes instructions for managing resources, updating project plans, and designing visual reports. Managing Resources in a Project. Project management deliverables e. Click File then New. Select any of the featured.

Creating a New Project Microsoft Project is a project management software program designed to assist project managers in developing plans, assigning resources to tasks, tracking progress, managing budgets,. Introduction to Microsoft Project This document provides an introduction in using Microsoft Project Microsoft Project is a project management application that contains a set of tools to help.

Examples would be File and Analysis. Click View and Resource Sheet 2. Microsoft Access handout Access is a relational database program you can use to create and manage large quantities of data. You can use Access to manage anything from a home inventory to a giant. You will: Create a resource calendar.

Assign resources to tasks. Assign additional. What project management software is, basic concepts, the tasks. Enter task names. Estimate and record how long each task should last. Create a milestone. You must have Microsoft Project or higher installed to complete these procedures.

If necessary,. A well planned project will give results exactly as planned. Project Management Courses Professional Development Training has a specialised division of Project Management experts that will tailor the delivery. Tutorials The lesson schedules for these tutorials were installed when you installed Milestones Professional If you have any questions, comments,. You will use the. Experience learning made easy and quickly teach yourself how to manage the complete project life cycle with Project With Step by Step, you set the pace building and.

Project planning with MindGenius This workshop looks at using MindGenius for planning and monitoring smaller projects. MindGenius is available free of charge on all University of Brighton staff and student. MS Project Quick Guide 1.

One of our mottos is "a quality process creates a quality product. The Assignment Equation The following equation controls the relationship between the Work, Duration, and Assignment Units for a task assignment: Or Or Work: The number of hours of real work effort spent. All rights reserved. It provides the flexibility to help manage your project, provides assistance in every phase. With FastTrack Schedule 10, the new version of the award-winning project. Project Management Quick Reference Guide for MS Project Project offers flexibility and choice by providing tailored work management solutions for individuals, teams, and the enterprise.

Project Management Quick Reference Guide for Microsoft Project Before beginning a new project, an organization must determine whether the project fits its strategic goals.

Executives should classify. No part of this publication may be reproduced or used. Slides Steps to Enter Duration: 1. In the Duration column of a task, enter a value, and press Enter on your keyboard Important Points: The default time unit is days, so when you enter 5, this becomes 5.

Aras Corporation Aras Corporation. All rights reserved Notice of Rights All rights reserved. Aras Corporation Aras owns this document. No part of this document may be reproduced or transmitted in. Explain a Gantt Chart. Describe the main steps involved in creating a Gantt Chart using Excel. We can do this by re-organizing. It allows the user to view and manipulate.

You may have several smaller projects that are part of a larger effort like. It s just a macro enabled excel file that opens if you have Excel , , and on your Windows. The Synchro Workspace Initial Setup Screen Layout User Interface Set Up Introduction Before considering resourcing the schedule it is important to ask yourself one key question as it will require effort from the scheduler or. Scheduling Document Creation What is a Schedule in epm? Schedules The epm Schedule application is an integral part of the Portfolio Management suite of applications.

Start and end dates for each summary. Microsoft Project Level 1 One Day Course Course Description You need to gather information about the various tasks involved, resources required to accomplish the tasks, and the overall cost in order. Excel Create your first spreadsheet Goals: After completing this course you will be able to: Create a new spreadsheet. Add, subtract, multiply, and divide in a spreadsheet.

Enter and format column. OmniPlan version 2. Some of the buttons change. Project c. Examples of project d. Project Triangle e. Project Management f. About this Study Guide This guide was developed based upon the. Log in Registration. Search for. Microsoft Project Advanced.

Size: px. Start display at page:. Download "Microsoft Project Advanced". Sharleen Ford 6 years ago Views:. View more. Similar documents. Microsoft Project is a software package designed help managers manage a variety More information. This guide does NOT replace training More information. To More information. European Computer Driving Licence. Syllabus Version 1. More information. Project Management Courses "A well planned project will give results exactly as planned.

For the most part, teams manage projects More information. Tasks can be added manually by typing them into the list Manually adding tasks put the project manager in control and is a good way to start Project Management is the discipline of planning, organizing, and managing resources to complete a specific goal. Start your project Open Project and More information. How To Use Ms Powerbook 2. Mastering Microsoft Project Mastering Microsoft Project Duration: 2 days Course Description This two-day instructor-led course provides students with the knowledge and skills to plan and manage projects using Microsoft Project More information.

Project Initiation and Revision Training Manual. Table of Contents for Engineering and Construction v. Project Management: Intermediate Microsoft Project Project Management: Intermediate Microsoft Project This document includes instructions for managing resources, updating project plans, and designing visual reports. Managing Resources in a Project More information. Select any of the featured More information.

Creating a New Project Creating a New Project Microsoft Project is a project management software program designed to assist project managers in developing plans, assigning resources to tasks, tracking progress, managing budgets, More information. Microsoft Project is a project management application that contains a set of tools to help More information. ALL More information. Microsoft Access handout Microsoft Access handout Access is a relational database program you can use to create and manage large quantities of data.

You can use Access to manage anything from a home inventory to a giant More information. Assign additional More information. University of Sunderland. What project management software is, basic concepts, the tasks More information. Create task relationships by linking tasks.

Switch task scheduling from manual to automatic. Set nonworking days for the project plan. Create a milestone More information. If necessary, More information. Project Management Courses A well planned project will give results exactly as planned. Project Management Courses Professional Development Training has a specialised division of Project Management experts that will tailor the delivery More information.

Search help. More on Office. Microsoft Office If you have any questions, comments, or suggestions about these lessons, don't hesitate to contact us at support kidasa.

If you have any questions, comments, More information. You will use the More information. Microsoft Project The smart way to learn. With Step by Step, you set the pace building and More information. Project planning with MindGenius Project planning with MindGenius This workshop looks at using MindGenius for planning and monitoring smaller projects. MindGenius is available free of charge on all University of Brighton staff and student More information.

Microsoft Project Tutorial Boston University. Goals of the Unit. Project Quick Reference. The Assignment Equation. EPM Architects www. Object-Oriented Analysis. John W. Satzinger Southwest Missouri State University. Robert B. It provides the flexibility to help manage your project, provides assistance in every phase More information.

FastTrack Schedule In one respect, choosing between Project Standard and Project Professional is easy. Project Standard works for most one-person shows, even if you manage several projects at the same time. You can communicate with your team via email and share documents on a network drive, or using a SharePoint website Updating the Tasks list.

However, Project Professional adds the Team Planner and the ability to inactivate tasks and synchronize Project tasks to a task list in SharePoint The difference between Project Standard and Project Professional is that you can turn on the enterprise features in Project Professional and connect it to Project Server and Project Web App to collaborate, communicate, and share across hundreds of projects and people.

Setting up an enterprise-wide project management system takes some planning and effort, depending on the size and complexity of your organization. Whether your company is small, medium, or large, you must weigh the benefits of managing projects company-wide against the effort and expense of defining project management policies, setting up the system, and bringing everyone up to speed. Here are some of the advantages that Project Professional and the enterprise project management software offer:.

Track all projects in one place. You build Project schedules with Project Professional. When a project is ready for prime time, you publish it to Project Server to add it to the overall project portfolio. Then the status for all projects appears in a single view. Share resources enterprise-wide. Instead of playing phone tag with other project managers about when resources are available, Project Server keeps track of all resources and when they work on which project.

Communicate with resources. Project Web App makes it easy for you to communicate with your team, requesting status, sending messages, and so on. It also makes it easy for your team to communicate with you, replying with status, accepting assignments, or providing time worked. Team members can fill out timesheets for project work. The time they submit shoots straight into the Project Server database to update progress on your projects.

Track issues, risks, and documents. Projects are more than schedules. Using SharePoint websites and Project Web App, team members can collaborate on all these elements online. However, you must purchase Project Server which includes Project Web App through Microsoft or Microsoft partners and solution providers. Managing a project requires other programs in addition to Project. Word and Excel are eager participants for the documents and financial analysis you produce.

PowerPoint is ideal for project presentations and status meetings. And Outlook keeps project communication flowing. This book includes instructions for using these programs in some of your project management duties. You can purchase Office at stores like Staples or websites like www. Here are some of the ways you might use these products in project management:. Producing documents like the overall project plan, work package descriptions, requirements, specifications, status reports, and so on.

Creating spreadsheets for financial analysis or tracking change requests, risks, issues, and defects reported. Putting together presentations for project proposals, project kickoff, status, change control board meetings, and so on. Publishing newsletters, fliers, invitations to meetings, and so on.

A more robust alternative to Excel for tracking change requests, requirements, risks, and issues. Visio Professional is another program that comes in handy, whether you want to document project processes in flowcharts or generate Visio-based visual reports.

This section shows you the basics of the Project interface. Chapter 3 takes you on a full tour of the Project ribbon and all the components within the Project window. To provide easy access to an ever-increasing number of commands, Microsoft came up with the ribbon. Programs like Word and Excel had the ribbon in Office Now Project joins their ranks. The ribbon takes up more space than the old-style menu bar see Using the Ribbon to learn how to hide it , but it can hold oodles of commands. Many procedures that required dozens of clicks in earlier versions of Project like displaying the project summary task are now a click or two away on a ribbon tab.

The ribbon groups features onto logically most of the time organized tabs. Finding your way around the Project ribbon is easy. For instance, to create tasks, rearrange their outline levels, update their progress, or view their details, go to the Task tab. The Resource tab has commands for creating, assigning, and leveling resources. The Project tab is home base for viewing project information, defining work calendars, setting project baselines, and so on. When you select one of these tabs, the corresponding collection of buttons appears, as shown in Figure 1.

Chapter 25 explains how you can customize the ribbon to add tabs, sections called custom groups , and commands. Figure 1. When you launch Project, the program goes to the File tab. However, each tab has sections that group related commands. For example, on the Task tab, the Schedule section has commands for working with your schedule, like changing outline levels, linking tasks, and updating progress.

ScreenTips provide a lot more guidance in Project For example, when you hover over a button on the ribbon, a ScreenTip appears with a description of the command and a keyboard shortcut for triggering the command. If your mouse has a scroll wheel, you can move through the tabs faster than grain through a goose by positioning the pointer over the ribbon and rolling the wheel. If the ribbon takes up too much screen for your taste, you can collapse it to a trimmer shape much like the old menu bar by double-clicking any tab.

To use features on a tab, click the tab name, and the tab appears. When you choose a command, the tab disappears. The ribbon contorts itself to fit as you resize the Project window see Figure 2. If you narrow your window, the ribbon makes some buttons smaller by shrinking icons or leaving out the icon text. If you narrow the window dramatically, an entire section may be replaced by a single button. However, when you click the button, a drop-down panel displays all the hidden commands.

If you prefer to keep your fingers on the keyboard, you can trigger ribbon commands without the mouse. To unlock these nifty shortcuts, press the Alt key. Letters appear below each tab on the ribbon. Press a key to pick a tab, which then displays letters under every button on the tab. Continue pressing the corresponding keys until you trigger the command you want.

For example, to insert a task with the Insert Task command, press Alt. Press H to open the Task tab. Press T followed by A to display the drop-down menu. To insert a task, press T again. See How to Use Keyboard Shortcuts to get the full scoop on keyboard accelerators. Figure 2. When you shrink the Project window, the ribbon rearranges sections and buttons to fit.

Some buttons just get smaller. If the window is very narrow, a section turns into a single button like Insert in this example. Click this button and the hidden commands appear in a drop-down panel. The Quick Access toolbar is so small that you might not notice it above the File and Task tabs see Figure 1. It looks like one of the toolbars from earlier versions of Project. Out of the box, it has icons for Save, Undo, and Redo, because people use them so often.

But you can customize the Quick Access toolbar with your top commands. Chapter 25 tells you how. Managing projects means looking at project information in many different ways, which explains all the built-in views Project provides out of the box. The combination view has a top pane and bottom pane called the Details pane like the one shown in Figure 3 which has the Tracking Gantt view a single-pane view on top and the Task Form another single-pane view on the bottom.

In addition to the top and bottom view panes, some views have two pane-like parts of their own that appear side by side. For views like the Gantt Chart and Task Usage views, the left side of the view is a table with columns of Project fields and rows for tasks, resources, or assignments. You can add or edit values directly in the table or use it simply for reviewing.

The timescale and time-phased data on the right side show data apportioned over time. In a Gantt Chart view, taskbars show when tasks begin and end. The Task Usage view uses a time-phased table instead, in which the columns represent time periods, and rows are tasks and assignments.

Figure 3. The Project window has convenient shortcuts tucked away in every corner of the window and most places in between. The Quick Access toolbar is a handy place for your top-favorite commands. On the right side of the Status Bar, you can click icons for popular Project views or drag the Zoom Slider to change the timescale in the current view.

The actions you can perform depend on which view pane is active. If you select a new view, then Project replaces the active pane. Project identifies the active pane by darkening the narrow vertical bar to the left of the pane and lightening the vertical bar in the other pane. Just to keep life interesting, Project also has task panes no relation to view panes for different Project-related activities.

ScreenTips and Smart Tags are two other Project features that make temporary appearances. The ScreenTip for a date constraint icon tells you the type of constraint and the date. A Task Note icon displays a ScreenTip with part of the task note.

Smart Tags, on the other hand, appear when you perform certain Project actions that are renowned for their ability to confuse beginners. For example, if you select the Task Name cell in a table and then press Delete, then Project asks if you want to delete just the task name or the entire task, as illustrated in Figure 4. Figure 4. SmartTags also appear when you edit a task start or finish date, asking if you want to set a date constraint on the task.

Similarly, if you change the duration, work, units, or resources assigned, SmartTags help you tell Project the results you want. Over the years and versions, Project has collected improvements the way sailboat keels attract barnacles.

Project Help is optimistically named, because it typically lacks troubleshooting tips or meaningful examples. Help rarely tells you what you really need to know, like when and why to use a certain feature. The purpose of this book, then, is to serve as the manual that should have come with Project It focuses on managing projects with Project Standard or Project Professional, with the aid of a few other Microsoft programs like Word and Excel.

This book helps you be productive by explaining which features are useful and when to use them. From time to time, this book also includes instructions for using other programs, like Word and Excel, in your project management duties. Although this book is primarily a guide to Project , it comes with a healthy dose of project management guidance. The chapters walk you through managing a project from start to finish: getting a project off the ground initiating , planning, doing the project work executing , keeping the project on track controlling , and tying up loose ends closing.

Microsoft Project The Missing Manual is designed to accommodate readers at every level of technical and project management expertise. The primary discussions are written for advanced-beginner or intermediate Project users. Microsoft Project The Missing Manual is divided into six parts, each containing several chapters:. It explains what projects are, and why managing them is such a good idea. These chapters explain how to pick the right projects to perform, obtain support for them, and start them off on the right foot.

You also get a whirlwind tour of planning a project, which Part Two tackles in detail. These chapters then take you through each aspect of planning a project, including breaking work down into manageable pieces, estimating work and duration, building a schedule, assembling a team, assigning resources to tasks, and setting up a budget.

The remaining chapters explain how to refine your plan until everyone mostly is happy with it, and then how to prepare it for the execution phase of the project. Part Three: Projects in Action takes you from an approved project plan to the end of a project.

These chapters explain how to track progress once work gets under way, evaluate that progress, correct course, and manage changes. These chapters talk about how to work on more than one project at a time and how to share data with programs and colleagues.

Part Five: Customizing Project explains how to customize every aspect of Project to fit your needs—even the ribbon. After all, every organization is unique, and so is every project.

Other chapters show you how to save time by reusing Project elements in templates and boost productivity by recording macros. Part Six: Appendixes. At the end of the book, three appendixes provide a guide to installing and upgrading Project, a reference to help resources for Project, and a quick review of the most helpful keyboard shortcuts.

To use this book—and Project—you need to know a few computer basics. Like other Microsoft programs, Project responds to several types of clicking mouse buttons, choosing commands from menus, and pressing combinations of keys for keyboard shortcuts.

To click means to point the arrow pointer at something on the screen, and then—without moving the pointer at all—press and release the left button on the mouse or laptop trackpad.

Guide dutilisation de microsoft project 2010 pdf free. Tutorial Ms Project 2010

Creating any new project now will include the objects you have transferred ready for immediate use. It is also possible to define in what way these dependencies exist. For example, if you have two tasks, "Dig foundation" and "Pour concrete," the "Pour concrete" task cannot begin until the "Dig foundation" task is complete. The dependent task can begin any time after the task that it depends on begins. The SS link type does not require that both tasks begin simultaneously.

For example, if you have two tasks, "Pour concrete" and "Level concrete," the "Level concrete" task cannot begin until the "Pour concrete" task begins. The dependent task can be completed any time after the task that it depends on is completed. The FF link type does not require that both tasks be completed simultaneously. For example, if you have two tasks, "Add wiring" and "Inspect electrical," the "Inspect electrical" task cannot be completed until the "Add wiring" task is completed.

The dependent task can be completed any time after the task that it depends on begins. The SF link type does not require that the dependent task be completed concurrent with the beginning of the task on which it depends.

For example, the roof trusses for your construction project are built offsite. Two of the tasks in your project are "Truss delivery" and "Assemble roof. The FS link is by default not shown in the predecessors column but add one of the other link type contractions after the predecessor number and press enter the link will change and the result shown in the Gantt chart.

The picture below shows a start to start relationship. Click OK when you have made the necessary adjustments More Links, Lead And Lag Times From the previous examples you have seen in the task information dialog, predecessors tab and in the task dependency dialog a box called lag this is a box allows you to fine tune these Link relationships by specifying Lag or Lead times as required.

You enter the lead time as a negative value Lag A Lag time is a delay between two tasks that are linked by a dependency. For example, if there must be a two-day delay between the finish of one task and the start of another, you can establish a finish-to-start dependency and specify two days of lag time for the successor task.

You enter the lag time as a positive value. Applying lead and lag time in the dialog boxes should now be easy but the method of entering it in the predecessors column may not be so obvious although it is the most efficient way of working with your links You may return to the standard Gantt view at any time by using the VIEW button and selecting a different view.

From this form the data relating to the specific task can be changed which includes progress information. Where progress data is being entered, Actual should be selected. Actual Start Date and time for the Task.

Actual Completion date and time for the Task, if completed. This box can set up a specific constraint on the start or end date for the task. There are a fixed number of choices which are shown in a list for selection. The priority relates to which tasks can be delayed.

If nothing is entered, ID number is shown. This will be looked at in more depth later. It also includes boxes for Rollup and Hide Gantt Bar. Predecessors Shows any predecessors set and allows you to add others, change the relationship and introduce Lag or Lead time. Resources You can add or modify resources plus change the task from being resource driven to fixed duration. Notes This allows you to add a note. This could be a fuller description of the task, allowing you to use a cryptic title.

Custom Fields This allows you to add custom fields to the task. We have already seen the use of the general and predecessors tabs in detail. In this section we will have a look at the advanced tab. Flexible Constraints Are constraints that are flexible and does not tie a task to a single date. The default for most projects would be ASAP. Work with task dependencies to make a task occur as soon or as late as the task dependency will allow. For example, a task with an As Soon As Possible ASAP constraint and a finish-to-start dependency will be scheduled as soon as the predecessor task finishes.

By default, all tasks in a project that is scheduled from the start date have the ASAP constraint applied. If you change a task scheduling mode from manually scheduled to automatically scheduled, the task constraint will be set to As Late as Possible ALAP. Semi Flexible Constraints Constraints with moderate scheduling flexibility will restrict a task from starting or finishing before or after a date you choose. For example, a task with a Start No Earlier Than SNET constraint for June 15 and a finish-to-start dependency to another task can begin June 15 if its predecessor is finished by June 15 or later if its predecessor finishes after June 15 , but it can't be scheduled before June With a SNET constraint applied, the successor task cannot begin before the constraint date, even if as shown here the predecessor task is completed before the constraint date.

Deadlines don't usually affect task scheduling. They are used to indicate a target date you don't want to miss, without requiring you to set a task constraint that could affect scheduling if predecessor tasks change. A task with a deadline is scheduled just like any other task, but when a task finishes after its deadline, Project displays a task indicator notifying you that the task has missed its deadline.

Deadline dates can affect the total slack on tasks. If you enter a deadline date before the end of the task's total slack, total slack will be recalculated by using the deadline date rather than the task's late finish date. The task becomes critical if the total slack reaches zero. You can set deadlines for summary tasks as well as individual tasks. If the summary task's deadline conflicts with any of the subtasks, the deadline indicator signifies a missed deadline among the subtasks.

The task is scheduled to finish on the deadline date, though the task could still finish after its deadline if its predecessors slipped. Click the Advanced tab. This is called inactivating the task.

The task remains in the project plan, but does not affect resource availability, the project schedule, or how other tasks are scheduled. Why would you want to inactivate a task? For one thing, it can help you model the effects of schedule or resource constraints on the project without deleting tasks permanently.

Also, inactive tasks remain in the project plan, providing a record of cancelled tasks and enabling you to reactivate them if circumstances change.

Instead, mark the tasks as completed. In the table portion of the view, select the task or tasks you want to inactivate. The inactive task stays in the task list, but the text is dimmed and has a line through it. This method will work for any view containing a Gantt chart and a task list. Tick the checkbox if you prefer not to see this warning in the future. For example, a two-day task that cannot have contiguous work might be split so that the first day of work is scheduled for Monday, and the second day is scheduled for Thursday.

Drag the mouse cursor to the right until you connect to the second part of the task and let go of the mouse The task will join and have the same duration as the original task. What most project workers do not realise that could save themselves a lot of problems is the fact that these views can be treated as any other object and saved you could have several views of the Gantt chart for instance each showing your project with different aspects ready to be used and printed at the touch of a button The views, like tables can also be transferred to other projects and used in those to save time recreating them.

Save An Edited View Rarely are the views perfect for what you want and many times we need to edit the component parts of a view to get exactly what we want. You are advised that any time you wish to edit a view say the Gantt chart view you may at some time wish to revert to its default appearance so although this section is about editing an existing view create a new view first and edit that and the original views will be left untouched for future use.

Click on COPY Click OK to create the new view. Now edit the view formatting in the ways you want. Save the changes to the project.

This guide does NOT replace training. Learn how to create a project, break. Mastering Microsoft Project B; 3 days, Instructor-led Course Description This three-day instructor-led course provides students with the knowledge and skills plan and manage projects using Microsoft. For the most part, teams manage projects. Project Management is the discipline of planning, organizing, and managing resources to complete a specific goal. Microsoft Project is software that helps you. Start your project Open Project and.

Mastering Microsoft Project Duration: 2 days Course Description This two-day instructor-led course provides students with the knowledge and skills to plan and manage projects using Microsoft Project.

Project Management: Intermediate Microsoft Project This document includes instructions for managing resources, updating project plans, and designing visual reports. Managing Resources in a Project. Project management deliverables e. Click File then New. Select any of the featured. Creating a New Project Microsoft Project is a project management software program designed to assist project managers in developing plans, assigning resources to tasks, tracking progress, managing budgets,.

Introduction to Microsoft Project This document provides an introduction in using Microsoft Project Microsoft Project is a project management application that contains a set of tools to help. Examples would be File and Analysis. Click View and Resource Sheet 2. Microsoft Access handout Access is a relational database program you can use to create and manage large quantities of data. You can use Access to manage anything from a home inventory to a giant.

You will: Create a resource calendar. Assign resources to tasks. Assign additional. What project management software is, basic concepts, the tasks. Enter task names. Estimate and record how long each task should last. Create a milestone. You must have Microsoft Project or higher installed to complete these procedures.

Project Management Quick Reference Guide for MS Project Project offers flexibility and choice by providing tailored work management solutions for individuals, teams, and the enterprise. Project Management Quick Reference Guide for Microsoft Project Before beginning a new project, an organization must determine whether the project fits its strategic goals. Executives should classify. No part of this publication may be reproduced or used. Slides Steps to Enter Duration: 1. In the Duration column of a task, enter a value, and press Enter on your keyboard Important Points: The default time unit is days, so when you enter 5, this becomes 5.

It allows the user to view and manipulate. You may have several smaller projects that are part of a larger effort like. It s just a macro enabled excel file that opens if you have Excel , , and on your Windows. The Synchro Workspace Initial Setup Screen Layout User Interface Set Up Introduction Before considering resourcing the schedule it is important to ask yourself one key question as it will require effort from the scheduler or.

Scheduling Document Creation What is a Schedule in epm? Schedules The epm Schedule application is an integral part of the Portfolio Management suite of applications.

Excel Create your first spreadsheet Goals: After completing this course you will be able to: Create a new spreadsheet. Add, subtract, multiply, and divide in a spreadsheet.

Search for. Microsoft Project Advanced. Size: px. Start display at page:. Download "Microsoft Project Advanced". Sharleen Ford 6 years ago Views:. View more. Similar documents. Microsoft Project is a software package designed help managers manage a variety More information. This guide does NOT replace training More information. To More information. European Computer Driving Licence. Syllabus Version 1. More information. Project Management Courses "A well planned project will give results exactly as planned.

IT Training. Microsoft Project. Learn how to create a project, break More information. Mastering Microsoft Project B; 3 days, Instructor-led Mastering Microsoft Project B; 3 days, Instructor-led Course Description This three-day instructor-led course provides students with the knowledge and skills plan and manage projects using Microsoft More information. For the most part, teams manage projects More information. Tasks can be added manually by typing them into the list Manually adding tasks put the project manager in control and is a good way to start Project Management is the discipline of planning, organizing, and managing resources to complete a specific goal.

Start your project Open Project and More information. How To Use Ms Powerbook 2. Mastering Microsoft Project Mastering Microsoft Project Duration: 2 days Course Description This two-day instructor-led course provides students with the knowledge and skills to plan and manage projects using Microsoft Project More information.

Creating a New Project Creating a New Project Microsoft Project is a project management software program designed to assist project managers in developing plans, assigning resources to tasks, tracking progress, managing budgets, More information. For example, if you right-click a task, the toolbar includes buttons for setting the percent complete on the task. The Gantt Chart style gallery on the Format tab lets you choose colors for your task bars. You can now copy and paste between Project and other programs without losing formatting Copying Information.

For example, if you paste an indented task list from Word or an email message into Project, the program can keep the formatting from the original document and automatically use the indenting to create tasks at the appropriate outline level. Timesaving features. Dragging the Zoom slider on the status bar to the left or right adjusts the timescale in a view.

Project makes it easier to find your place in a table by highlighting the row ID and column heading for the selected cell, like Excel has always done. Wrapping long names. The Task Name column automatically wraps text to show the full task name in the current width of the column. Fast and easy column changes. Then, in the drop-down list that appears, choose the field you want to add.

Alternatively, you can add a column by clicking the Add New Column heading on the far right of a table. Edit a column by right-clicking its column heading and then choosing Field Settings. Or edit a custom field from within the table by right-clicking the custom field column heading and then, on the shortcut menu, choosing Custom Fields.

Faster filtering, grouping, and sorting. AutoFilter is automatically turned on, so you can filter a table by clicking the down arrow in any column.

A drop-down menu appears with choices for sorting, grouping, or filtering by values in the column Quick and Dirty Filtering with AutoFilter. Saving views and tables. When a view is just the way you want it, you can save the view and its components by clicking a view button on the View tab and then choosing Save View Modifying a combination view. A new option tells Project to either automatically copy your customizations to the global template or to keep them in your local file unless you specifically copy them using the Organizer Sharing Custom Elements.

User-controlled scheduling. In Project , the Manually Scheduled mode puts you in total control over when a task is scheduled. You can still set date constraints as you could in earlier versions, but date constraints apply to either the start date or the finish date, not both.

With a manually scheduled task, you can pin the start or finish date, or both, to the calendar dates you want Planning with Manually Scheduled Tasks , which is perfect for plunking a training class onto the specific days it occurs. The scheduling that you know and love from earlier versions of Project is now called Auto Scheduled mode.

Filling in placeholder information. Early in planning, you might be missing some task information. Perhaps the only thing you know is that Becky in engineering is the one who will give you the duration and dependencies for a task. Now you can create a manually scheduled task and fill in what you know Creating Tasks with Incomplete Information.

When you get the full story about a task, you can fill in the information and change it to an auto-scheduled task if you want. Top-down planning. As you create subtasks under summary tasks, Project can keep track of the duration you specified for the summary task and tell you whether the total duration of the subtasks fits within the summary task duration or runs past the allotted time Planning from the Top Down.

Viewing the project timeline. The Timeline view is aptly named. It starts out showing the date range for your project as a simple horizontal bar—the timeline. You can use the timeline to pan and zoom around the dates in a view timescale—for example, in a Gantt Chart. Drag the current date range Customizing the Timeline to move forward or backward in time or drag an end of the timeline bar to change the start or end date you see.

You can also add tasks to the timeline to see or communicate a high-level view of your project. Display tasks in the timeline as bars to keep your attention on key tasks. Adding tasks to the timeline as callouts is perfect for showing summary tasks like phases. You can paste the timeline into an email message or a presentation to share with others. Work with resource assignments with Team Planner. Project Professional includes the Team Planner view Quickly Assigning Resources with Team Planner , which uses swimlanes to show tasks assigned to resources.

Unscheduled tasks sit in the Unscheduled Tasks column of the view, ready for you to drag onto the timescale. Team Planner helps you spot unassigned tasks or overallocated resources. The view even has a setting to automatically prevent overallocations.

Leveling overallocations. In addition, you can choose to level selected tasks or resources, a specific resource, or an entire project. Synching Project tasks with a SharePoint task list. Whether you create a task list in SharePoint or in Project, you can synchronize the two.

Team members can update task status in SharePoint, which you then see in Project. Or you can make changes in Project that automatically pass back to SharePoint for your team. View scheduling issues and fix them. Project indicates potential scheduling problems by underlining task values with red squiggles, similar to the ones you see for misspellings in Word. Right-clicking a cell with a red squiggle displays a shortcut menu of commands to help you fix the issue, such as rescheduling the task or simply ignoring it.

In addition, you can open the task inspector Task Inspector: Help with Schedule Problems , a beefier version of task drivers from Project The Task Inspector pane shows the factors that influence a task schedule, such as a predecessor, calendar, date constraint, resource assignments, overallocations, or all of the above.

The Project Task Inspector pane also offers commands for fixing issues. Playing what-if games. New in Project , inactivating tasks takes what-if games to a higher level and longer time period for decisions.

Or create tasks for proposed change requests. Then you can inactivate those tasks. Although this book is about the desktop versions of Project , Project Server now combines both enterprise project management and portfolio management in the same product. In the past, you needed Project Server and Project Portfolio Server to accomplish the same capabilities.

The enterprise side has lots of new and improved features in areas like time status and reporting, customizable workflows, and resource capacity planning. In the planning stage, Project helps you develop a project schedule. You add the tasks and people to a Project file, link the tasks together in sequence, assign workers and other resources to those tasks, and poof! Project calculates when tasks start and finish, how much they cost, and how many hours each person works each day. Project helps you develop better project plans, because you can revise the schedule quickly to try other strategies until the plan really works.

Views and reports help you spot problems, like too many tasks assigned to the same overworked person. Once a project is under way, you can add actual hours and costs to the Project file. With actual values, you can use Project to track progress to see how dates, cost, and work compare to the project plan.

If problems arise, like tasks running late or over budget, you can use Project tools, views, and reports to look for solutions, once again quickly making changes until you find a way to get the project back on track.

At the same time, plenty of project management work goes on outside Project. Projects produce a lot of documents besides the project schedule. For example, a project plan may include financial analysis spreadsheets, requirements and specifications documents, change requests databases, and diagrams to show how the change management process works.

In addition, thousands of email messages, memos, and other correspondence could change hands before a project finishes. For example, you may have a risk management plan that identifies the risks your project faces, and what you plan to do if they occur. You may also develop a spreadsheet to track those risks and your response if they become reality.

The enterprise features in Project Server combined with SharePoint help you track risks, issues, changes, and more. In one respect, choosing between Project Standard and Project Professional is easy. Project Standard works for most one-person shows, even if you manage several projects at the same time. You can communicate with your team via email and share documents on a network drive, or using a SharePoint website Updating the Tasks list.

Here are some of the advantages that Project Professional and the enterprise project management software offer:. Track all projects in one place. You build Project schedules with Project Professional.

When a project is ready for prime time, you publish it to Project Server to add it to the overall project portfolio.

Then the status for all projects appears in a single view. Share resources enterprise-wide. Instead of playing phone tag with other project managers about when resources are available, Project Server keeps track of all resources and when they work on which project. Communicate with resources. Project Web App makes it easy for you to communicate with your team, requesting status, sending messages, and so on.

It also makes it easy for your team to communicate with you, replying with status, accepting assignments, or providing time worked. Team members can fill out timesheets for project work. The time they submit shoots straight into the Project Server database to update progress on your projects. Track issues, risks, and documents. Projects are more than schedules. Using SharePoint websites and Project Web App, team members can collaborate on all these elements online.

However, you must purchase Project Server which includes Project Web App through Microsoft or Microsoft partners and solution providers. Managing a project requires other programs in addition to Project. Word and Excel are eager participants for the documents and financial analysis you produce. PowerPoint is ideal for project presentations and status meetings. And Outlook keeps project communication flowing.

This book includes instructions for using these programs in some of your project management duties. You can purchase Office at stores like Staples or websites like www.

Here are some of the ways you might use these products in project management:. Producing documents like the overall project plan, work package descriptions, requirements, specifications, status reports, and so on.

Project has caught up with its Office counterparts by now using the ribbon instead of the menu bar. The Project window is chockablock with panes and other parts that either show the information you want or help you work faster. Some features, like the ribbon and the main Project view, are always available, while others, like the Task Inspector pane, can hide until you need them. This section shows you the basics of the Project interface. Chapter 3 takes you on a full tour of the Project ribbon and all the components within the Project window.

To provide easy access to an ever-increasing number of commands, Microsoft came up with the ribbon. Programs like Word and Excel had the ribbon in Office Now Project joins their ranks. The ribbon takes up more space than the old-style menu bar see Using the Ribbon to learn how to hide it , but it can hold oodles of commands.

Many procedures that required dozens of clicks in earlier versions of Project like displaying the project summary task are now a click or two away on a ribbon tab. The ribbon groups features onto logically most of the time organized tabs. Finding your way around the Project ribbon is easy. For instance, to create tasks, rearrange their outline levels, update their progress, or view their details, go to the Task tab.

The Resource tab has commands for creating, assigning, and leveling resources. The Project tab is home base for viewing project information, defining work calendars, setting project baselines, and so on. When you select one of these tabs, the corresponding collection of buttons appears, as shown in Figure 1. Chapter 25 explains how you can customize the ribbon to add tabs, sections called custom groups , and commands.

Figure 1. When you launch Project, the program goes to the File tab. However, each tab has sections that group related commands.

For example, on the Task tab, the Schedule section has commands for working with your schedule, like changing outline levels, linking tasks, and updating progress. ScreenTips provide a lot more guidance in Project For example, when you hover over a button on the ribbon, a ScreenTip appears with a description of the command and a keyboard shortcut for triggering the command.

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